Atlantic Amateur Hockey Association Officiating Screening

This is the main page for the Atlantic District Officiating Screening Program.

There are two different background screening programs in place in the Atlantic District. Many officials need to be screened through both programs in order to begin or continue officiating:


Summary of Screening Policies for All New Officials

All new officials who are 18 years of age or older need to be screened by Verified Volunteers before they can begin officiating.

Officials over the age of 14 who reside in Pennsylvania or officiate in Pennsylvania must also be screened for Pennsylvania Act 15 compliance before they can begin officiating.

This means you may need to complete both screening programs before you begin officiating games.


Summary of Screening Policies for Returning Officials

All returning officials must be screened by Verified Volunteers every two years. The deadline for returning officials to obtain this screening is November 30.

All returning officials 14 years of age or older who reside in or officiate in Pennsylvania must be screened for Pennsylvania Act 15 compliance every 60 months or five years. The deadline is before you officiate your first game in Pennsylvania if you have never completed Act 15 screening before, or 60 months after the oldest of your three screenings currently in effect was issued.


If you still have questions....

Please read the full Atlantic Amateur Hockey Association Screening Policy below.


Atlantic Amateur Hockey Association Screening Policy

This is the Atlantic Amateur Hockey Association Screening Policy, adapted for:

  • on-ice officials and
  • individuals who are registered with the USA Hockey Officiating Program at the Affiliated Level (also known as Level 0).

If you are another type of AAHA employee or volunteer, please refer to the general Atlantic Amateur Hockey Association Screening Policy located on the main AAHA website.

A. General: The Atlantic Amateur Hockey Association (AAHA or the Atlantic District of USA Hockey) has an online background screening program in partnership with Verified Volunteers. Prior to coaching or volunteering (including Spring and Summer) all coaches (head and assistants), officials, managers, locker room monitors and other individuals who have routine access to children (anyone under the age of majority) must consent to be screened through Verified Volunteers and complete the Verified Volunteers screening process. Further, it is AAHA's policy that all member associations affiliated with AAHA adopt this Screening Policy as a condition of their affiliation.

B. Additional Screening for Officials Who Reside or Officiate in Pennsylvania: Officials who reside in Pennsylvania or officiate in Pennsylvania must fulfill screening requirements under Pennsylvania Act 15 and separately fulfill the USA Hockey (USAH) and AAHA requirement using Verified Volunteers. Therefore, a first-year official will go through both processes. The Pennsylvania Act 15 screening results should be submitted to the Screening Coordinator for the Atlantic District Officiating Program. For further information and instructions to complete the PA Act 15 screening go to On-Ice Officials Must Comply with Pennsylvania Act 15 Screening Policy.

C. Deadlines: All individuals required to be screened must complete the Verified Volunteers screening process before participating as a coach or other required individual (see below). Per USA Hockey SafeSport program, the individuals listed below are required to be screened if they are 18 years old or over:

  1. Members of the Affiliate Board of Directors
  2. Local program administrators
  3. Coaches
  4. Team managers
  5. Officials
  6. Locker room monitors
  7. Team drivers (unless professional transportation companies are used)
  8. Travel chaperones
  9. Anyone with regular, routine or frequent access to youth participants

The Affiliate and/or local program may require that additional persons be screened.

If you are a new official, you must be screened through Verified Volunteers and/or the Act 15-compliance screening program before you officiate, if the requirements for either or both of those programs apply to you.

The deadline for renewal of screenings for officials through Verified Volunteers is November 30 of the season in which your Verified Volunteers screening expires.

The deadline for renewal of screenings for officials through Pennsylvania Act 15 is 60 months after the issuance of the earliest screening document that permits you to officiate.

C-1. Screening Schedule

Verified Volunteers Screening PA Act 15 Screening
Officials Residing in Pennsylvania or
Officiating in Pennsylvania
Before Beginning to Officiate x x
November 30 of Season 2
November 30 of Season 3 x
November 30 of Season 4
November 30 of Season 5 x
November 30 of Season 6 x1
November 30 of Season 7 x
November 30 of Season 8
November 30 of Season 9 x
November 30 of Season 10
November 30 of Season 11 x x1

Note 1: PA Act 15 Screening is good for 60 months. If you submitted brand new screening documents before beginning to officiate, you would need to renew those screenings by November 30 of Season 6. However, if you submitted screening documents that had been issued within the last five years and the AAHA accepted them, your Act 15 screenings would have to be renewed when the original 60 month life of your screening documents expire.

Verified Volunteers Screening PA Act 15 Screening

Officials Residing in Delaware or New Jersey
and Not Officiating in Pennsylvania

Before Beginning to Officiate x
November 30 of Season 2
November 30 of Season 3 x
November 30 of Season 4
November 30 of Season 5 x
November 30 of Season 6
November 30 of Season 7 x
November 30 of Season 8
November 30 of Season 9 x
November 30 of Season 10
November 30 of Season 11 x

D. Disqualifying Events: An individual may be disqualified and prohibited from serving as a coach, official, manager or any other position of AAHA or its member associations if the person has:

(i) Conviction of (including crimes of which have been expunged and pleas of no contest) of a crime of child abuse, sexual abuse of a minor, physical abuse, causing a child's death, neglect of a child, murder, manslaughter, felony assault, any assault against a minor, kidnapping, arson, criminal sexual conduct, prostitution related crimes or controlled substances;

(ii) Adjudged liable for civil penalties or damages involving sexual or physical abuse of children;

(iii) Subjected to a court order involving any sexual abuse or physical abuse of a minor including, but not limited to, domestic orders or protections of a minor;

(iv) Termination of parental rights;

(v) Any history with another organization (whether volunteer, employment, or independent contractor) of complaints of sexual or physical abuse of minors;

(vi) Resignation or termination or a request to resign from any position, paid or unpaid, due to complaints of sexual or physical abuse of minors;

(vii) A conviction or plea of no contest to any alcohol or drug related offense in the previous seven (7) years.

In addition, AAHA reserves the right to disqualify from participation in any of its sanctioned activities any individual who has a history of other behavior that they may be a danger to children associated with AAHA.

Any individual, who is subject to the provisions of this Screening Policy, will be summarily suspended if arraigned by a Municipal, State or Federal Court of Law on charges, which fall into the categories, covered by the policy. The person shall remain suspended until the AAHA Disciplinary / Dispute Resolution Committee convenes a hearing.

E. Screening Results and Appeal Procedure: Each screened individual will be advised of any adverse information as a result of the screening process ("Pre-Adverse Action Notice") and will be notified of any adverse decision by AAHA ("Adverse Action Notice"). All notifications shall be in writing and shall be sent by certified mail. Individuals may appeal adverse decisions to the AAHA Disciplinary / Dispute Resolution Committee. Such appeals must be filed within 10 days of receipt of notification of decision. For purposes of the AAHA Screening Policy, receipt of all notices shall be presumed to occur the third (3) calendar day after mailing of the notice by certified mail. If the adverse action is upheld by the AAHA Disciplinary / Dispute Resolution Committee or upon the expiration of the appeal period if the adverse action is not appealed, AAHA shall notify USA Hockey, the Atlantic District and the applicable club, league and/or organization that, pursuant to AAHA's Screening Policy, the individual does not meet the qualifications to participate in AAHA or USA Hockey activities. No details of the nature of the disqualification will be disclosed except as otherwise required by law.

F. Compliance: Each member association, coach, official, manager or other individual required to be screened shall comply with AAHA Screening Policy.

G. Screening Procedure and Instructions: The AAHA Online Background Screening Program Instructions for completing the Verified Volunteers online screening process can be downloaded from the AAHA website at www.atlantic-district.org or can be obtained from the AAHA Executive Director. AAHA may prepare and distribute additional rules and procedures to implement this Screening Policy.

H. Refusal to Be Screened: Any individual required to be screened who does not consent to be screened and complete the Verified Volunteers screening process as required shall not be allowed to participate in any AAHA, Atlantic District or USA Hockey sanctioned activities, including but not limited to all team activities and any other "on ice" or "off ice" hockey activities.

I. Non-Compliance: Any member association and/or coach, manager or other individual required to be screened not complying with the AAHA Screening Policy will be referred to the AAHA Disciplinary / Dispute Resolution Committee for appropriate action.


If you still have questions....

Send an email with your questions to screening@aaharefs.org.